Reporting a line of duty death and/or submitting a name for the Memorial can be accomplished by having a designated member of the fire department contact the North Carolina Fallen Firefighters Foundation by mail, e-mail or telephone providing the name of the fallen firefighter, the date of death and the funeral arrangements. The fire department is responsible for notifying the National Fallen Firefighters Foundation in order to receive the Public Safety Officer’s Death Benefits.

The department name, firefighter's full name, date of death and a description of the incident is needed for submitting a name to be included on the North Carolina Fallen Firefighters Memorial.